Optimizing Recruitment with Hays: CV Formatting Redefined

Book a discovery call

Hays: the automation decision

Problem and constraints

Recruiters manually reformatted CVs. The internal tool also needed server setup and compliance checks.

Chosen response

We split the work into iterations, starting with a prototype and then adding data imports, storage and structuring.

Delivered capability

The delivered tool converts CVs, stores data and provides BI statistics and file export.

Outcome in context

The published Hays case reports a change from up to 2 hours to 2 minutes per CV. This describes this project, not a universal ROI or a timing promise for another workflow.

Your next decision

Map your manual workflow, data sources and operating costs before choosing what to automate.

Estimate your workflow automation

Description

Hays, the world's leading recruitment experts, approached Rocketech with a challenge. They were facing significant operational issues related to CV formatting. The company had a large team of recruiters, each spending a substantial amount of time manually converting resumes into a standardized format. Rocketech was tasked with creating a custom IT solution to streamline this process and optimize the company's internal workflow.

Backend

Node.js, Express.js, Passport.js

Frontend

React, Grunt/Gulp

Database

MongoDB, Mongoose

Our role and company services

Project Management, Full Stack Development, Design, DevOps, QA, Support

The challenge

Hays had 200+ of recruiters, all needing a single solution to optimize their operations efficiently.
The project involved creating an internal tool, including server setup and compliance checks.
Integration with external platforms like the target area's largest employment-focused platform and LinkedIn was essential.
The goal was to reduce the time spent on resume formatting from hours to just a few clicks or a minute.

Project management

We broke the project down into multiple iterations, each addressing specific aspects of the challenge. Rocketech handled environment setup, server configuration, and compliance checks to ensure a smooth deployment.

Project iterations:

Prototype development to test the solution's feasibility.
Integration with LinkedIn, HeadHunter, and Word and doc. files convertor.
Data uploading from various sources.
Data storage and structuring.
Tables and user segmentation.
Personal data storage and protection.
Linking data to key performance indicators (KPIs) for a bonus system.

Pitfalls

One of the first technical hurdles we encountered was integrating with the target area's largest job-seeking platform. Hays was initially hesitant to invest in a costly license. But Rocketech found a solution by reformatting the HTML code on the page.

We also transitioned from a fixed-price model to a dedicated team to create a more adaptable and efficient system.

Functionality

The solution is a powerful tool that automates CV formatting. Recruiters could simply input a link to a candidate's profile, customize the CV format, and the tool would generate a PDF with the desired layout. The instrument also stored data efficiently, creating a foundation for future expansions.

The main features that are not protected by NDA include:

Login
Admin panel
API converting module
BI statistics
File export

Real results from real customers

I absolutely recommend Rocketech as a really professional team that finds the win-win decision.

Irina Siraeva

Operation Support Manager, Hays

Results

We delivered an IT solution that converts resumes into the desired format. It includes an API converting module, BI statistics, and export functionality. Cutting-edge security protocols ensure personal data protection.

Before our product, it would take Hays' recruiters up to 2 hours to process a single CV. The new solution reduced this time to 2 minutes.

The application is segmented by recruiters and provides statistics on each specialist's productivity. This feature became the basis of a new motivation and reward system.

The project evolved over time. It started as a CV formatting tool but gradually transformed into a mini-ERP system. It was integrated into Hays' internal motivational KPI system. Recruiters' bonuses were linked to the number of resumes they generated, incentivizing productivity.

See more cases

More HR and recruitment projects: Recruitment and HR software development

EasySpk

AI / Productivity · mobile app

EasySpk is an iPhone keyboard that turns speech into clean, ready-to-send text in any app. We came up with the name, designed the brand, the app and the landing page, built the AI part and shipped the first release in 2 weeks. It got 1,000+ downloads in its first days.

GhostMinutes

AI / Productivity · web and mobile app

GhostMinutes turns meetings and calls into text and AI summaries. We built it from scratch for a serial founder: the name, the brand, an iOS app in 2 weeks, a web app 1 week later and the speech AI behind both. The product reached $1,500 MRR.

IPOPBOOKS

FinTech / AI · web app

IPOPBOOKS does the books for small US businesses: AI sorts every bank transaction and a bookkeeper checks it. We built the client portal, the bookkeeper workspace, the admin panel and the website, and launched in 10 weeks, ready to take payments.

HealthyNikah

Social / Lifestyle · mobile app

HealthyNikah helps Muslims in the UK find a husband or wife, with family involved and photos kept private. We rewrote the old app in Flutter, rebuilt billing, moved 3,200+ members over and took the app through Apple review to a relaunch on iOS and Android.

Traza

Marketplace / Lifestyle · mobile app

Traza is an Australian marketplace for tattoo artists. Its team had the web product, the API and the designs, but no mobile developers. Our React Native team built the artist app on top of what they had and got it approved on the App Store and Google Play. It went live in early 2026.

Koncierge

FinTech · web app

Koncierge connects a payment provider, FX brokers and licensed local agents in Japan through one API, a portal for each role and an embeddable checkout widget. We modeled the data, built the payment matching engine and the portals, and took it live.

Volumetryx

HealthTech · web app

Volumetryx links drug companies, hospitals and scan readers in cancer trials. We built a clickable demo of its platform: trial setup, uploads of large scan files, a browser scan viewer and progress dashboards. The two hardest technical questions were answered before the main build.

Subflare

AI / MarTech · web app

Subflare shows B2B teams what a visitor did on their website before filling in a form, and how ready they are to buy. We tested the risky AI part in 2 weeks, then built the tracking script, AI scoring, dashboards and admin panel.

Start your project

Tell us what you're building, and we'll help you find the fastest path from idea to launch.

Book a discovery call

Talk to us!

Send us a message and we'll get in touch with you as soon as we can.